TERMS AND CONDITIONS OF USE
1) PERMITTED USER
The Hirer shall use the accommodation only for the purpose indicated on the Booking Form and the maximum numbers thereon not be exceeded.
2) DAMAGE, LOSS OR INJURY
a) The Hirer shall keep St. John’s Parochial Church Council and the Board of Finance of the Diocese of Salisbury indemnified against all damages, actions proceedings costs and expenses arising or resulting from the letting.
b) The Hirer shall not remove any furniture, fixtures or fittings or interfere with them in any way and shall not drive any nails or screws into any fixtures or fittings or the walls, ceilings and floors of the accommodation. Decorations and suchlike shall only be added in an approved manner and with prior permission from the Church Office.
c) The Hirer shall make good at the expense of the Hirer any damage occasioned to the accommodation other than fair wear and tear.
3) MOVEABLE PROPERTY
a) Furniture is to be replaced as found at the beginning of the letting.
b) Any breakages occurring during the letting shall be reported immediately to the Church Officer and shall be replaced at the Hirer’s expense with allowance made for wear and tear.
4) PUBLIC SAFETY
a) The Hirer shall be responsible for the prevention of overcrowding such as would endanger public safety and for keeping clear all passages and exits.
b) The Hirer should be responsible for providing adequate supervision to maintain order and good conduct.
c) The Hirer shall acquaint himself with all notices concerning fire precautions.
5) GAMBLING Gambling is not allowed.
6) INTOXICATING LIQUOR Alcoholic drinks are not permitted except with prior written consent of the Church Officer. This will only be given for moderate consumption, typical examples being as follows:
a) Wine and Cheese function for promoting a charitable cause.
b) Wedding reception – pre-reception sherry or wine, wine with meal and for official toasts.
c) Silver Wedding / Retirement Party – pre-reception sherry or wine, wine with meal and for official; toasts.
No beer or spirits to be available on any occasion. No intoxicating liquor to be sold in the Centre on any occasion.
7) SMOKING
Smoking is not permitted on the premises.
8) ANIMALS
Animals and domestic pets, except Guide Dogs, will not be allowed on the premises.
9) COPYRIGHT OF PERFORMING RIGHTS
The Hirer’s attention is drawn to the need to obtain a licence issued by the Performing Right’s Society Limited in respect of any public performances and where necessary shall obtain such Copyright consents as are required by the British Phonographic Industry and it shall be a condition of the letting that the terms of such licences are complied with.
10) GENERAL
a) The Hirer shall not sublet this licence to any other person.
b) The premises shall not be used for commercial purposes.
c) The Church Officer is to be consulted in advance if the Hirer wishes to display posters outside the Church or Church Centre.
d) If the kitchen is used the Hirer shall comply with all the regulations and instructions relating to its use which are displayed in the kitchen.
11) VACATION OF PREMISES
a) The Hirer shall ensure that the premises are left tidy and vacated promptly at the end of the letting.
b) The premises shall be vacated by 10.00pm.
12) NUISANCES
a) The Hirer shall be responsible for ensuring that no nuisance shall be caused during the occupancy of the premises to any other occupant or to adjoining property and nothing shall be done to injure the reputation of the Parochial Church Council of St. John’s or the premises.
b) The Hirer shall be responsible for ensuring that user’s cars are parked responsibly and please do not obstruct private driveways. The access road at the front of the Church is for disabled parking only. Please, no parking on the grass
13) DISPUTES
a) The Hirer shall admit any authorised Officer of the Parochial Church Council of St. John’s to inspect the premises or part thereof at any time during the period of hire.
b) If the Hirer refuses or fails to comply with these conditions of use the Hall Committee shall have the discretion to cancel the letting of the premises without compensation.
c) The right to impose such further conditions of use as may be considered necessary is reserved.
d) In the event of any dispute arising as to the interpretation of these conditions of use the decision of the Parochial Church Council of St. John’s shall be conclusive.
14) REGULAR BOOKINGS
Should the Church require the premises booked by a regular hirer, the Church Officer undertakes to give a minimum of 4 weeks notice of the requirement, and the Hirer shall give up the booking, receiving a rebate for the period not used by them.
15) ACCIDENTS
In the event of an accident, details must be entered in the Accident Book located in the Kitchen Store Cupboard.
16) EMERGENCIES
Call 999 for a major incident. In the event of a ‘church emergency’ please contact the Vicar (01202 886551) or call one of the contact numbers on the entrance door to the Foyer.
ST JOHN’S CHURCH CENTRE KITCHEN RULES FOR ALL USERS
• Outdoor Clothing (e.g. coats) should be hung on pegs in Foyer/Atrium.
• Handbags and Valuables should be put on the stainless steel shelf by the Hall hatch whilst working in the kitchen – not on the work surfaces.
• Wash hands before handling food, between handling different food categories, on returning from outside kitchen, after blowing nose, etc.
• Dry hands using paper towel NOT tea towel, ordinary towel or clothing.
• Tea Towels are available in the kitchen cupboard. If used please take them home at the end of the session for washing and return them to the kitchen or Church Office as soon as possible.
• Clean work surfaces with sanitiser and wipe off with paper towel – then dispose of towel – at beginning of session, when changing between food categories, at end of session.
• DO NOT clean surfaces with scourers.
• Wipe up floor spillages immediately using paper towel – then dispose of towel.
• Washing-Up for only a few items – please wash-up in the sink, do not leave them in the dishwasher for others to wash (as you would at home).
• Dishwasher/Steriliser – Please follow instructions displayed on the kitchen wall. All equipment should be pre-washed (rinsed) clean before putting in machine so that no food particles get into the machine (the machine uses the same water during each session until it is drained away at the end). Each wash takes only 2 minutes. Please follow draining and cleaning instructions after use and leave the door ajar.
• Waste Disposal – general waste should be put in the bin, recycling should be taken home for disposal, compostable items (vegetable/fruit peelings, coffee grounds and filter papers, paper towels, tea bags, but NOT cooked food, including cake or bread or egg shells) can be put in the compost bin outside of the Hall.
• Check fridge at end of session. Wipe out any spillages; do not leave food in fridge. PLEASE take home all unused food items.
• Sweep floor at end of session – brush in cupboard. Mop if necessary.
• No children under 5 should be allowed in the Kitchen.
• Children under 12 only allowed in kitchen if supervised.
• Coffee machines and coffee sachets should only be used by St John’s Church members for church events. If you have not used the Church Kitchen before and have any queries, please telephone the Church Office, 01202 842255.